Conference Assistant

The National Association of Clean Water Agencies (NACWA) seeks a Conference Assistant to support the Association’s conference and event activities.

This position will be responsible for many day-to-day administrative tasks including, but not limited to, preparing conference event materials; packing/unpacking event materials and equipment; coordinating logistics for virtual events; assisting with the pre-registration process via the Association’s databases; providing assistance as needed to the other members of the Meetings and Conferences team; and other duties and responsibilities as assigned. The position will report directly to the Senior Director of Meetings & Conferences.

The qualified candidate holds a bachelor’s degree with at least one year of experience in a professional office environment or four years of experience in the meeting/conference planning industry. Proficiency in Microsoft Office Suite (specifically Outlook, Excel, Word, and PowerPoint) is required. Familiarity working with a membership database (Community Brands’ NetForum or similar), Eventsential, HigherLogic, WordPress, and HTML experience is a plus. The position requires frequently moving boxes and equipment in the office weighing up to 30 pounds. 

The ideal candidate is customer service-focused, proactive, self-starter, meticulous, and highly organized. They must be detail-oriented while also being able to “see the big picture” regarding the administrative tasks required. The candidate must also be a quick learner with strong written and oral communication skills. The ideal candidate is interested in learning new customer service skills and growing with the organization.  

The salary range for this position is $60-65K. This full-time position has excellent benefits, including 100%  coverage of medical and dental insurance premiums for NACWA employees and immediate dependents; flexible spending accounts for medical and dependent daycare accounts; employer contribution to a retirement plan without employee match; and generous contribution to a retirement plan without employee match; and a generous paid time off program.

Out-of-town and overnight travel may occasionally be required for this position. This position is eligible for hybrid telecommuting. Employees must be in the office minimally every Tuesday, Wednesday, and Thursday but may occasionally be required to be in the office more.

NACWA’s offices are accessible by Metro and public transportation and near the Dupont Circle area of Washington, DC. For more about NACWA, visit – www.nacwa.org. 

Interested candidates should submit a cover letter, resume, and brief writing sample in PDF format to hr@nacwa.org with “Conference Coordinator” as the subject line no later than 5 pm EST on May 31, 2024. Applications will be reviewed as they are received, with interviews for promising candidates scheduled on a rolling basis until the position is filled.

NACWA is an Equal Opportunity Employer and does not discriminate in employment and personnel practices based on race, gender, age, handicap, religion, national origin, or any other basis prohibited by applicable law.