The West County Wastewater District (WCWD) seeks a highly motivated leader and experienced Capital Program Manager!
Save the Dates:
Phone Interview: October 17, 2019
Oral Board: October 23, 2019
Hiring Interview: October 31, 2019
THE DISTRICT OFFERS AN ATTRACTIVE COMPENSATION BENEFIT PACKAGE, AS WELL AS A CalPERS PLAN
The WCWD is looking for a dynamic Capital Programs Manager who is a strong organizational leader, strategic thinker, results-driven individual, and thrives on personal accountability, and staff and systems development. The District is seeking candidates to fill a vacancy and create an employment list that may be used to fill future full-time vacancies as they occur during the active status of the employment list.
The Capital Program Manager is responsible for the development and implementation of the District's Capital Improvement Program, under the oversight of the Engineering Services Department Manager and the General Manager. This includes management of the District's treatment, collections, administrative functions, Programming, and Master Planning Programs.
THE IDEAL CANDIDATE
The ideal candidate will be an experienced professional project manager with a strong background in public works related to construction projects. The incumbent will be involved in the project budgetary process and active participation in the management of the division. Successful candidates will have the ability to create a team-oriented environment emphasizing cooperation, accountability, and responsiveness to meet the goals and objectives of the Division. Develops and implements project management standards and systems utilizing industry best practices for agile project management. This includes developing and implementing standards for all levels of the team from office support to project management staff.
The Capital Program Manager is experienced in design plan review, automatic computer-aided design (AutoCAD) and Microsoft Project program or equivalent. Excellent communications, written, and presentation skills are also critical for this position.
Depending upon assignment, duties may include, but are not limited to, the following: Plans, organizes and coordinates activities of the Capital Program Division consistent with the District's Strategic Goals, Vision, Mission and Core Values.
Effectively coaches, supports and develops staff, including providing clear performance expectations, frequent and regular feedback (both positive and constructive feedback in areas of needed growth), timely performance evaluation, delegation of authority to the lowest appropriate level, provides challenging opportunities for professional growth and helps employees learn from their mistakes.
Develops the District's Five, Ten and Fifteen Year Capital Improvement Program, working closely with the General Manager, Chief Operating Officer/Deputy General Manager and Engineering Services Department to ensure successful adoption of an affordable long-term program that ensures the protection of public health and the environment in the District's service area.
Assigns projects, tasks and activities to Division staff, and provides effective coaching and monitoring of delegated projects/work, intervening when necessary to help staff mid-course correct on project scope, budget, schedule, interpersonal conflict and other issues impacting a project.
Develops a project management reporting system and ensures frequent project status reporting.
Works with each staff member to jointly establish annual individual development plans to facilitate their professional development.
Communicates alignment of Division activities and staff performance plans with the District's Strategic Plan.
Coordinate the work of the Capital Program Division with other District Departments/Divisions.
Develops the District's Project Management, Master/Program Planning, Professional Services Procurement, Construction Management, Construction Inspection and Document Tracking Practices/Guidelines, and ensures Division adherence.
Manages the recruitment outreach, selection, hiring, orientation, training and professional development of all Capital Program Division staff.
Develops and administers a coordinated master project schedule to prevent inter-program and inter-project conflicts, and Identifies impacts from external events, such as nearby private construction projects. Develops and coordinates contingency plans for mitigating impacts to our community and other stakeholders on capital projects.
Oversees work of assigned staff in accordance with established policies and procedures, Fair Labor Standards Act (FLSA), Memoranda of Understanding (MOU) and all other related laws and regulations; interprets and applies policies, agreements and regulations; maintains confidentiality.
Makes regular clear and effective written and verbal presentations to the Board, stakeholders and others to keep them informed of project status and updates.
Leads or oversees the procurement of contract services, including professional services agreements, major equipment purchases, general services and construction contracts.
Ensures the effective development of Project User Groups that include staff (and other stakeholders) whose work may be impacted by a project, for implementation from project planning through construction and facility start-up.
Ensures proactive, prompt addressing of capital program and project issues, including interpersonal conflict, contract disputes, claims and litigation.
Monitors agreements and projects for compliance with the law, contract documents, and all Federal, State and local regulatory and administrative rules and requirements.
Leads or participates in meetings with District leadership, as well as outside business, government, and professional organizations. Makes presentations as required.
Coaches and if appropriate, counsels or disciplines staff with the sole goal of helping them be successful in meeting performance goals/expectations.
Assists Engineering Services Department Manager, Chief Operating Officer and General Manager as requested on issues related to the District's Capital Improvement Program.
Performs related duties as required.
KNOWLEDGE AND ABILITIES
Knowledge of the following is required to perform the essential duties of this classification.
- Project management and/or construction management of large, complex capital projects.
- Principles and techniques of organization, management, personnel administration, staff development including and understanding the importance of authority, responsibility, accountability, motivation, and delegation;
- Applicable local, state and federal laws pertaining to capital projects;
- Principles and practices of project management, and management and supervision;
- Contract negotiation and administration, and conflict resolution techniques;
- Principles of budget preparation, fiscal management and analysis;
- Personal computer systems and applications;
- Principles and techniques for persuasive presentation of ideas and concepts, in both oral and written formats.
Ability to do the following is required to perform the essential duties of this classification.
- Coordinate, supervise, organize, plan and evaluate the work of others;
- Recommends and assists in the implementation of goals, objectives and practices for providing effective and efficient capital project management;
- Develop, analyze, evaluate, and modify project management methodologies;
- Develop, interpret, explain, apply project policies and procedures, as well as applicable federal, state, and local laws, and regulations;
- Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies;
- Analyze and interpret financial statements;
- Work cooperatively with other departments, officials of local, regional, state and federal government jurisdictions, professional services consultants, construction contractors, equipment manufacturers and distributors, community/neighborhood groups, nongovernmental organizations (NGOs),and other outside agencies and businesses;
- Respond tactfully, clearly, concisely and appropriately to inquiries from the public, and governmental agencies on issues in the area of responsibility;
- Effectively organize and prioritize timelines and project schedules;
- Manage consultant contracts; prepare and administer large project budgets and monitor expenditures;
- Prepare clear and concise reports; stay abreast of new developments and trends in the assigned field, and recommend and incorporate changes as appropriate; communicate clearly and concisely in English, both orally and in writing;
- Establish and maintain cordial and effective working relationships with those contacted in the course of work using principles of excellent customer service;
- Skillfully use a personal computer and other office equipment;
- Sit for long periods of time; walk through project and field sites; use hands for repetitive action such as fine dexterity; safely drive an automobile; lift and carry up to 25 pounds; open manholes with covers weighing 50 to 80 pounds; communicate via radio;
- Work in a standard office environment with some exposure to the outdoors, confining work spaces, mechanical and electrical hazards, noise, vibration, chemicals, dust and wastewater;
- Understand and carry out complex oral and written instructions;
- Read, understand and follow work rules and procedures;
- Attend work and perform duties on a regular and consistent basis;
- Prioritize work and perform a variety of tasks to meet time frames and deadlines;
- Perform work with a minimum of supervision;
- Accept constructive criticism;
- Recognize and deal with hazards encountered in the course of work; and
- Learn and observe all appropriate safety precautions as required by the District.
Any combination of training and experience that demonstrates that a person has obtained the required knowledge and is able to perform the required work (with reasonable accommodation, if needed) will be considered. A person with the following training and experience would typically qualify to compete in a selection process:
Education and Experience
Ten or more years of progressively responsible experience in capital project management, including planning, design and/or construction, estimating, scheduling, cost control activities, and oversight of planning, environmental documentation, design and construction of wastewater and recycled water facilities. A minimum of four years of experience as a Senior Project Manager, Associate Engineer, Engineer 3 or an equivalent position is required.
An Associate's degree from an accredited college or university with major course work in architecture, civil, mechanical or sanitary engineering, construction management, or public or business administration, can substitute for two years of experience. An Associate's degree plus eight years of progressively responsible experience in capital project management, including planning, design and/or construction, estimating, scheduling, cost control activities, and oversight of planning, environmental documentation, design and construction of wastewater and recycled water facilities is required. A minimum of four years of experience as a Senior Project Manager, Associate Engineer, Engineer 3 or an equivalent position is required. .
A Bachelor's degree from an accredited college or university with major course work in architecture, civil, mechanical or sanitary engineering, construction management, or public or business administration can substitute for four years of experience. A Bachelor's degree plus six years of progressively responsible in capital project management, including planning, design and/or construction, estimating, scheduling, cost control activities, and oversight of planning, environmental documentation, design and construction of wastewater and recycled water facilities. A minimum of four years of experience as a Senior Project Manager, Associate Engineer, Engineer 3 or an equivalent position is required.
LICENSES AND CERTIFICATES
- A Project Management Professional (PMP) certification from the Project Management Institute (PMI) or equivalent organization can substitute for three years of experience
- A Construction Management Certification from an accredited two or four year university or college system, or equivalent organization, can substitute for one year of experience.
- A Master's degree from an accredited college or university with major course work in architecture, engineering, management, public administration or business administration can substitute for one year of experience.
- Must possess a valid California driver's license. The incumbent must continue to meet all of the provisions of the District's Driving Policy as a condition of continued employment.